Custom Software Systems

From patient registration and outpatient queuing through to inpatient ward management, pharmacy dispensing, laboratory results, and billing, our hospital management systems handle the full patient journey in one integrated platform. Built for Kenyan healthcare workflows including NHIF billing and M-Pesa payments.

• Patient registration, triage, and outpatient queue management
• Doctor consultation notes, prescriptions, and referral letters
• Inpatient admission, ward allocation, and discharge management
• Pharmacy inventory, dispensing, and expiry date tracking
• Laboratory module with test orders, results, and reporting
• NHIF billing and claim generation with M-Pesa payment integration
• Appointment booking with patient SMS reminders

A complete school management platform covering student admissions, class allocation, fee collection, examination management, results processing, and parent communication. Integrates with M-Pesa for fee payments and SMS gateways for parent notifications, supporting CBC and KCPE/KCSE result formats.

• Student admissions, enrolment records, and class allocation
• Fee structure setup, invoicing, M-Pesa payment, and receipt generation
• Examination scheduling, mark entry, and automated results slips
• Teacher timetables, lesson planning, and attendance registers
• Library management with book issue, return, and fine tracking
• Parent portal for fee balances, results, and school notices
• SMS and email notifications for parents and staff

Purpose-built for Kenyan SACCOs, chamas, and microfinance institutions. Manages member accounts, savings products, loan origination, repayment schedules, guarantors, and dividend calculations. Integrates with M-Pesa for deposits and repayments, and produces CBK-compliant reports where required.

• Member registration, KYC document storage, and account management
• Savings products with interest calculation and statement generation
• Loan application, credit scoring, guarantor management, and approval workflow
• Automated repayment schedules with penalty and interest calculations
• M-Pesa deposit and repayment integration with automated reconciliation
• Dividend and interest calculation with member statements
• Audit trail and regulatory compliance reporting

Track every vehicle, manage fuel consumption, schedule preventive maintenance, and monitor driver performance from one dashboard. Integrates with GPS trackers for real-time location data and sends alerts when vehicles require service, insurance renewal, or inspection.

• Vehicle and asset register with documents, photos, and history
• GPS tracker integration for real-time location and route replay
• Fuel purchase recording, consumption analysis, and exception alerts
• Preventive maintenance schedules with automated service reminders
• Insurance, inspection, and licence renewal tracking with alerts
• Driver assignment, incident reporting, and performance records
• Trip logging, mileage tracking, and cost per kilometre reporting

A complete human resource and payroll platform built for Kenyan employment law and KRA compliance. Manages the full employee lifecycle from recruitment through to separation, with automated payroll computation, PAYE, NSSF, NHIF, and HELB deductions, and direct M-Pesa salary disbursement.

• Employee records, contracts, documents, and appraisal history
• Leave management with accruals, approvals, and balances
• Attendance tracking via biometric integration, fingerprint, or manual entry
• Automated payroll with PAYE, NSSF, NHIF, and HELB deductions
• KRA P9 form generation and iTax-compatible export files
• M-Pesa bulk salary disbursement and payslip delivery via email or SMS
• Recruitment pipeline, onboarding checklists, and probation tracking

For organisations that need all their departments, branches, and processes connected in one system, we build integrated ERP platforms that provide a single source of truth across finance, procurement, inventory, HR, and operations. Designed for Kenyan enterprises, government agencies, and NGOs that have outgrown generic ERP packages.

• Finance and accounting with multi-branch, multi-currency general ledger
• Procurement with LPO generation, supplier management, and approval workflows
• Inventory and warehouse management across multiple stores and branches
• Sales order management and customer account tracking
• HR and payroll fully integrated with finance for journal posting
• Executive dashboards with real-time KPIs across all departments
• Role-based access by department, branch, and function level